How to update the booking schedule or contracted bookings for students?

Modified on Mon, 18 Mar 2024 at 12:00 PM

Go to 'Centre Settings' > 'Schedule/Rota' to view your booking schedule.

Before you update the booking schedule for students, remember to keep all the session details handy. Only students with 'Enrolled' status will appear in the Schedule/Rota List.

There are two ways to update the booking schedule for students. Option A: Update booking details individually for each student, or Option B: Update in bulk.

Option A: Add the booking details of each child individually

1. Go to 'Centre Settings'

2. Click 'Schedule/Rota' 

3. Click on the name of the child that you wish to update

4. Under the 'Contracted' tab: Click on the Session name that you want to update

5. Click or select the days/dates that you want to update the session for. In the example shown below, we will select the contracted 'Morning' session for Child Arnold Sutherland.  

6. After selecting the days/dates, click on 'Save'. In the example shown below for Arnold, we are updating Mondays and Tuesdays for the morning session. The session colours are automatically shown by the system on the calendar as shown in the example below. You can see that Arnold has morning sessions booked for Mondays and Tuesdays.

If you'd like to update other sessions, please select the session name and repeat the process. In the example shown below, we have updated morning sessions for Mondays & Tuesdays, afternoon sessions for Tuesdays and Wednesdays, and Full day sessions for Fridays.

7. Repeat the steps for each child in your register. 

The booking schedule you update here, will show up on the live registers in the Notebook by Cheqdin app (Staff login).



Please note that you are unable to update ad hoc bookings on this page. This page is only for viewing ad hoc bookings if any exist. To create an ad hoc booking, please visit the online booking dashboard and select "add booking," or share the online booking link with parents so they can make their own booking.

Option B: Bulk update bookings for students in a room 

the To update booking schedule for all students in a room, go to 'Centre Settings' > 'Schedule/Rota' > 'Student Schedule' > 'Select Room'

After selecting the room, update the booking schedule for the group of children. Choose a session name, select the dates, and click 'Save'.

If you need assistance with updating booking schedules, please email support@cheqdin.com 

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