Manage online bookings

Posted by Cheqdin Childcare Software on

You would’ve noticed how the number of available places at your setting gets automatically updated on your booking platform every day. Our system does this like a little elf to help cut down your workload. But did you know you have the option to block or unblock spaces, too – manually?

You can easily slash the number of available spaces, if – for example,  you’d like to reserve a few places or don’t have enough staff to meet the ratios.

Let’s see how.

Block or Unblock Spaces

The ‘block and unblock’ feature in your occupancy planner will help you retain control of the number of available slots you’d like to display to your customers – without having to tamper with the ‘maximum capacity’ or ‘staff-children’ ratio you’ve set for each room.

There are two ways you can go about blocking/unblocking spaces:

 

Individual blocking of slots

This is ideal if you are looking to amend places for a day or two.

  1. Go to your occupancy planner.
  2. Select the ‘class’ and ‘day’ for which you’d like to block the places.
  3. Click and drag on ‘Session Blocked’ to select the required hours.
  4. Enter the number of places you want to block, and it’s done!

 

Individual Blocking of Sessions

 

 

Bulk blocking

This is the more convenient option if you are looking to block off sessions for more than a couple of days. All you need to do is select the edit option on the top right corner of your occupancy planner.

Bulk edit for childcare online booking

 

Select the class, dates and number of places. Update. And that’s it!

 

Online booking - blocking and unblocking sessions

 

Unblocking Slots

Now, want to open up a few or all of the sessions you blocked off? Simply follow the steps above and change ‘the number of sessions to be blocked’ to ‘zero’. The places are up for grabs again!

So, that’s about it for today, folks!:) Thank you for checking our latest ProTip edition. We’ll be back next week with another quick tip to help you get the best out of Cheqdin.