How to setup monthly recurring Invoices?

Cheqdin recurring plans let you automatically create or save to draft recurring invoices based on your custom template. Recurring invoices are ideal if you are looking for a set-and-forget invoicing model for your business.

Here's how you can set up your Monthly Recurring Invoicing Plans:

On the web portal's home dashboard, go to 'Billing' > 'Billing Dashboard' > 'Recurring Plans' > Click on '+ New Recurring Plan'

Step 1: Create Recurring Plan:

Let's start by updating all fields in the Create Plan step.

1. Enter an easily identifiable Plan name, For example, Monthly Recurring Template and select bill cycle as 'Monthly'

2. a) Use the 'Save Invoice as draft' option if you wish Cheqdin to generate the invoices to drafts every month. From drafts, you can review, approve and then send the invoices.

2. b) If you wish the recurring invoices to be sent automatically without any approvals, choose 

          'Auto Send' option

3. a) Select or set a draft generation day of your choice.

Select cycle as 'Previous' if you wish to send invoices for the previous month on a recurring basis.

3. b) Select cycle as 'Current' if you wish to send invoices for the current month on a recurring basis.

3. c) Select cycle as 'Next' if you wish to send invoices for the next month on a recurring basis.

4. Choose the invoice due date, 1st billing period and the last billing period. 

The recurring invoices will stop generating once its completes the last billing period. For example, below recurring invoices will be generated monthly between May 2024 and Dec 2024.

5. Select a product from the product list which you have already defined.

or else you can add a custom field.

6. Add discounts and Taxes if applicable.

7. Click the next button (next arrow) once you have reviewed all fields and are ready to proceed to the next step.

Step 2: Select Students

In this step you can see the list of all students available in your centre. 

You can use room filters, Tag filters, or search by student name or can even search by 'Show students without active recurring plans' to make your student selection experience easier and seamless.

Once the students are selected the total count of students will appear on the left top.

You can then proceed to the next step by clicking on the right arrow.

Step 3: Preview and Submit Plan.

This page shows a summary of your selection. The template is auto-saved so that you can use it to add more students in the future if necessary.

Click Submit to create the recurring plan. 

The recurring plans will be automatically created in the Recurring plan listing page like below.

If you have given the 'Save Invoice as draft' option, the invoices will be generated to Drafts on the invoice generation date you have set. Once sent, it will be available under Billing > Sent invoices with invoice type > Recurring from drafts.

If you have selected the 'Auto Send' option, the invoices will be sent on the invoice generation date you have set. They are available under Billing > Sent invoices with invoice type > Recurring—Auto.