How to bulk sign in-out students via the Notebook App?

Important!

Prior to signing in or out, complete the 'Centre Settings', please make sure that there are students scheduled (booked) in the calendar.

In this article, we'll take you through steps on how to sign in students using the Notebook App. 

Step 1: Before you try to sign in the student(s), please make sure that your bookings are updated for the students in the 'Centre Settings' > 'Schedule/Rota' section. Or else you must have received online bookings directly from parents for the day you're trying to sign in the student, i.e., you will be able to sign in the students only if there are bookings for the day. 

Note: If you do not have any bookings for the day, you will be unable to sign in students. This is because Cheqdin auto-populates live daily registers based on your booking Schedule.

There are two ways in which the Schedule/Rota can be updated:

1. Contracted (Regular/Offline) bookings: This refers to a contract or regular sessions which are manually updated by the centre. 

2. Ad hoc/Online Bookings: This refers to all ad hoc or online bookings that are submitted by parents using your online bookings link. It's important to note that all online bookings are auto-approved based on your occupancy calendar and auto-synced to your booking details and students' daily registers. Additionally, the centre can also manually add in bookings that are Ad Hoc in nature. Ad hoc bookings can be bookings that are made by both centres and parents.  

Hence, the booking 'Schedule' section contains all types of bookings (made by the centre or parent) added to a student's profile.

Before you can sign in the students, please make sure there are bookings defined for the students via 'Schedule/Rota'. If there are no sessions for that day, please note that you won’t be able to sign the students in. 

Step 2: On your Notebook App, click on 'Centre Login' > 'I'm a Staff'. 

1. Upon logging in as a staff member in the Notebook App, you will be directed to the main dashboard for your centre.

2. Click on 'Bulk Sign in-out' and enter your assigned 4-digit PIN.

Tip: The PIN number to sign in-out students can be found in the 'Centre settings' > 'Staff' section. Click on 'Reveal' to see the PIN assigned to each member of staff.  

3. Choose 'Check In' to sign in the students. If you are signing out, then choose 'Check Out'. 

4. Choose which room you are signing in or out of. If you are signing in and out of multiple rooms, you can select accordingly.

5. Select which sessions you are looking to sign in-out students from.

6. You can also search students again via tags, rooms, and sessions if applicable.

7. Select the student(s) who you wish to sign in/out and sign at the bottom in the white box. If you enter an incorrect signature, just double-tap to clear the signature.  

8. After you click on 'Submit', a pop-up confirming 'Checked in' or 'Checked Out' will appear if successful. 

All sign-in-out reports can be viewed from Reporting > Check In-Out