How to Setup Flexi-Sessions? Recommended for Crèches only!

Flexi sessions can be set up very quickly to allow your customers to book their required time slots within a master time frame.  If you are not sure if flexi sessions are right for your business, please reach out to us at [email protected] 

To create and set up your Flexi Sessions:

1. Go to 'Centre Settings' > 'Products' > 'Add Product'

2. For 'Product Type' you need to make sure you select 'Flexi Time Slots'

3. Once you have selected the Flexi Session Type, you will need to fill in some further information:

• Give a meaningful session name in the 'Describe Session'
• Update the 'Room'
• Enter instructions, if any 

4. Enter the 'Master Session' start and end time, 'Minimum and Maximum booking time'

You can create a master start, and end time, for example, 8 am – 6 pm and set up minimum and maximum booking time slots. You are simply creating the minimum time customers can make a booking and the maximum time they can go for.

For example: 

• Master Start Time is 8 am and Master End Time is 6 pm. The minimum booking that can be made is no less than 30 minutes and the maximum time that can be booked is 120 minutes. This means customers can’t book their child for 20-minute time slots and for a session that lasts 3 hours.

5. Enable late tracking invoicing (optional) 

You can also enable late tracking if required. Late Tracking is enabled if you want to charge your customers a late fee if they have not collected their child at the end of the session time. For more information, please see the article: 

Late Tracking for Flexi Sessions - How to enable late tracking invoicing?

Select the 'No' option if you do not want to enable late tracking. 

6. Select the 'Bookable Days' for your flexi-sessions. 

Once you have updated the details listed in steps 1 - 4, you can select the bookable days and save them to create your flexi-session.  

7. Publish your online booking link 

For more information on how to publish your booking link, see the article: 

How to Set Up and Publish Online Booking or 'Book Now' Link

Below is an example of how your flexi sessions online booking link will appear to your parents and carers when they try to make a booking.